Organizational Architecture Build

For Teams of 10-75 Operating at Startup Velocity

You’re Building Infrastructure for Customers.

Who’s Building Yours?

The engagement that establishes organizational architecture for fast-moving teams before chaos becomes culture — custom systems built with you in the tools you're already using.

You’re not disorganized. You’re under-infrastructured.

You're a 20-person team where nobody can agree on what "urgent" means (so everything is).

You're a 45-person company watching talented people leave because "the chaos is unsustainable."

You're a newly formed team inside a large company, operating at startup pace, discovering the parent company's systems don't apply to your reality.

What’s Breaking?

  1. Decisions happen in 6 different Slack channels with no clear owner

  2. New hires take 10 weeks to be productive because nothing is documented

  3. Leadership is the bottleneck for everything

  4. You're making the same decisions repeatedly because nothing is captured

  5. Strategic planning keeps getting deferred because operations are on fire

You've tried to fix this. You've bought the tools. Hired consultants. Read the books.

It works for about three weeks.

Then a crisis hits and your beautiful framework crumbles.

The Real Problem?

You've been sold solutions designed for established companies with dedicated operations teams, clear reporting structures, and time to plan.

Or generic startup playbooks that assume you fit a standard trajectory.

You need custom organizational architecture built for a team at your exact size, moving at your exact pace, with your exact constraints.

The Solution: Architecture That Scales With You

Most operational frameworks are either too rigid (enterprise playbooks that slow you down) or too loose (startup advice that's basically "figure it out").

We build something different: architecture calibrated to your actual stage — clear enough to reduce friction, flexible enough to evolve, embedded deeply enough that your team uses it without thinking about it.

The Organizational Architecture Framework has six components:

Direction

Where is this organization actually trying to go? What does success look like in 12 months? Every system we build from this point is oriented toward that destination.

Containers

Where information lives so teams can find it without interrupting each other. Decision documentation, project tracking, knowledge infrastructure.

Inputs

Every channel through which information, decisions, and requests enter your organization. Customer feedback, team updates, stakeholder demands, market signals. We map all of it.

Rhythms

Operating cadence that makes strategic work happen alongside execution. Daily coordination, weekly leadership, monthly and quarterly planning that actually happens.

Filters

Where decision rights are unclear, what's falling through the cracks, what's consuming leadership attention that shouldn't be. Who decides what, when to escalate, when to just act.

Seasons

The explicit map of what works at your current size, what breaks at your next scale milestone, and how to adjust the architecture when you get there. This is what most frameworks skip — and why systems collapse at inflection points.

How We Actually Work Together

The Standard Structured Engagement

    • Establish Direction: where you're going, what success looks like, what's standing between here and there

    • Map Inputs: every channel through which information enters your organization

    • Identify Filters: how you triage, prioritize, and organize information

    • Emergency quick-wins implemented immediately while we design long-term architecture

    • Build Containers: where information lives (decision docs, project tracking, knowledge infrastructure)

    • Design Rhythms: operating cadence (daily, weekly, monthly, quarterly) including meetings and review structure

    • Build it WITH your team in working sessions using your existing tools

    • Key stakeholders trained on operating the systems

    • Roll out to broader team

    • Run first two week operating cycle, identify what breaks, adjust in real time

    • Build Seasons awareness: what works now, what breaks at next milestone, how to evolve

    • Key stakeholders capable of maintaining systems independently

  • Slack access for real-time questions, weekly working sessions (building time, not status meetings), async review of documentation and iterations, troubleshooting when things break.

What You Walk Away With

  • Strategic Direction — explicit shared understanding of where you're going

  • Clear decision rights — who decides what, when to escalate, when to just act

  • Information flow — customer feedback, updates, decisions captured and accessible

  • Operating rhythms — meeting cadence designed for your velocity

  • Documentation that gets used — built into daily tools, not a separate wiki nobody checks

  • Strategic capacity — leadership with actual bandwidth for strategic work

  • Adaptive architecture — explicit guidance on when/how to evolve as you scale

Start with a Discovery Sprint

Every organizational engagement is different. A 15-person team establishing architecture for the first time is fundamentally different than a 60-person team untangling accumulated chaos. Scope and investment are determined through discovery, not a pricing grid.

The best starting point: Discovery Sprint — $5,000

Two-three weeks of assessment and quick wins that gives us both the information we need to scope the right engagement — and gives you immediate value regardless of what comes next.

What you get:

  1. Operational assessment across all six framework components

  2. Pain point diagnosis: what's breaking, why, what it's costing you

  3. Quick-win implementations you can use immediately

  4. Architecture roadmap with recommended scope and sequencing

  5. Honest recommendation on whether full engagement makes sense right now

Whether you move on to a full engagement now, in six months, or never, that’s completely fine. You leave with real value either way.

What poor infrastructure is already costing you:

  • Leadership time firefighting instead of leading: 50–60% of available hours

  • New hires taking 10+ weeks to be productive: $15,000–30,000 per person in lost output

  • Key people leaving because chaos is unsustainable: $100,000+ per departure

  • Decisions taking 3 weeks instead of 3 days: competitive disadvantage that compounds

  • Strategic work not happening because operations consume everything: incalculable

This isn't an expense.

It's an infrastructure investment that prevents problems far more expensive than the engagement itself.

Who This Is For

  • Fast-moving teams of 10–75 people (regardless of funding status)

  • Founders and operators building infrastructure before chaos becomes culture

  • Teams inside larger companies operating at startup velocity

  • Recently scaled teams where growth outpaced systems

  • Leadership teams ready to stop being the bottleneck

You're a good fit if:

  • You're growing faster than operations can handle

  • Leadership spends more time firefighting than doing strategic work

  • New hires take too long to be productive because nothing is documented

  • You're making the same decisions repeatedly because nothing is captured

  • You recognize this is an architecture problem, not a people problem

  • You're willing to invest 6-8 hours of key stakeholder time weekly for 8-10 weeks

This is NOT for:

  • Teams wanting a consultant to fix everything while leadership stays hands-off

  • Anyone expecting perfection immediately (we iterate based on real usage)

  • Leadership unwilling to invest real time during the engagement

I build organizational architecture with your team, not for them, because sustainable systems require ownership.

Next Steps

Free 45-Minute Discovery Call

Not sure if this is right for your team? Let's talk about what's breaking, whether custom architecture is the right solution, and whether we're a good fit.

Schedule Discovery Call

The Bottom Line

You didn't build this team by accident. You got here because you saw a problem worth solving and attracted talented people to it.

Those people deserve organizational architecture that matches their capability.

Not enterprise systems designed for 500-person companies.
Not startup playbooks that assume a trajectory you're not on.
Not generic frameworks that ignore your constraints.

Custom architecture. Built with your team. Designed for exactly where you are.

The question isn't whether you need better infrastructure.
The question is: how much longer are you willing to scale without it?

Get in Touch

If you’re not ready to schedule a call, I’m happy to answer any questions via email or this form.